Did you know that more than 75% of CVs are rejected before reaching a human eye? The reason is not a lack of experience, but incompatibility with Applicant Tracking Systems (ATS). In this comprehensive guide, we'll explain what ATS is, how it works, and how to design a CV that passes it successfully and increases your chances of reaching the interview.
ATS is not your enemy, it's a screening tool. If you understand how it thinks, you can make it your ally.
What is an ATS?
ATS (Applicant Tracking System) is software used by companies to manage job applications. It automatically scans CVs, extracts keywords, and ranks applicants based on their compatibility with the job description. If your CV can't be read automatically, it may never reach HR.
How does ATS work?
- Receives the file (PDF or DOCX).
- Extracts text and data (name, email, experience).
- Compares the keywords in your CV with the job description.
- Gives you a compatibility score.
- Ranks applicants and shows the best to HR.
Reasons for CV rejection by ATS
- Using complex tables or multiple columns.
- Embedding text inside images (cannot be read).
- Using unusual fonts or unreadable symbols.
- Missing important keywords.
- Protected or corrupted PDF files.
How to design an ATS-friendly CV?
1) Use a simple format
Avoid complex tables, images, and multiple columns. Use a clear, linear format with one heading per section.
2) Choose a standard font
Use fonts like Arial, Calibri, or Times New Roman at size 11-12.
3) Put contact information at the top
Name, email, phone, and city. Make sure it's text, not an image.
4) Use clear section headings
Like: "Work Experience", "Education", "Skills". These headings help ATS understand the CV structure.
5) Include keywords
Read the job description carefully and use the same terms. For example, if "project management" is mentioned, write it in the same form.
6) Avoid symbols and graphics
Emojis and graphics may turn into strange symbols in ATS. Use text only.
7) Save in the right format
DOCX or text-based PDF (not an image). Make sure the text is copyable.
Keywords: How to choose them?
Keywords are the essence of passing ATS. Start by analyzing the job description:
- Identify the required technical skills (e.g., Excel, Python, project management).
- Identify soft skills (communication, teamwork).
- Use the same terms mentioned in the ad.
- Don't stuff keywords artificially; embed them in your achievement descriptions.
Comparison: ATS-friendly vs. unfriendly CV
| Element | ATS-friendly | Unfriendly |
|---|---|---|
| Format | Simple linear | Tables and columns |
| Font | Arial / Calibri | Decorative fonts |
| Images | No images | Images and symbols |
| Keywords | Naturally embedded | Missing or stuffed |
Steps to create an ATS CV using our tool
- Open the ATS CV Generator tool.
- Choose the language (Arabic, English, or bilingual).
- Fill in the fields: personal info, experience, education, skills.
- Choose the font and format.
- Preview the CV and download it as a Word file or image.
Additional tips to boost your chances
- Tailor the CV for each job (Tailor your CV).
- Use strong action verbs (Managed, Developed, Implemented).
- Add numbers and measurable achievements.
- Review spelling and grammar.
- Keep a text-based PDF for uploading, and a Word copy for editing.
Frequently Asked Questions
Do all companies use ATS?
Not all, but the percentage is high especially in medium and large companies.
Can I upload a CV in PDF format?
Yes, but make sure it's a text-based PDF (not a scanned image).
Are personal photos accepted?
In most ATS systems, no. Avoid images entirely.
Should I include all my experiences?
No, focus on experiences relevant to the target job.
Conclusion
Passing ATS isn't difficult if you know the rules. Simple format, smart keywords, and standard fonts. Use the free ATS CV Generator tool to build your CV in minutes, and start your career journey with confidence.